Kicking off our new website and rebrand from AssemblyX to ProcessIQ we decided to hand the content creation over to ChatGPT for this blog, to see how much was understood about the challenges manufacturing companies have when using Word, Excel & PowerPoint for work instructions.

Modernising the shop floor with digital travellers has a positive impact on a manufacturing companies bottom line.

author consume and capture data with electronic work instructions on your shopfloor

We asked ChatGPT to explain the problems of using word, excel or PowerPoint for work instructions?

Using tools such as Word, Excel or PowerPoint for work instructions can have several problems, including:

Lack of standardization: When using these tools, there is often no standard format for work instructions, which can lead to confusion and inconsistency in how employees perform tasks.

Limited interactivity: Word, Excel, and PowerPoint are primarily designed for static content, which means that they are not well-suited for creating interactive work instructions that can guide employees through complex procedures.

Version control issues: When multiple people work on the same document, it can be challenging to keep track of changes and ensure that everyone is working with the latest version. This can lead to errors, wasted time, and frustration.

Difficulty in searching and retrieving information: Word, Excel, and PowerPoint are not optimized for searching and retrieving specific information quickly, making it challenging to find relevant work instructions when needed.

Lack of multimedia support: Work instructions often benefit from visual aids, such as images or videos, to help employees understand complex procedures.

Office tools do not provide an easy way to integrate multimedia content into work instructions.

Limited collaboration: These tools do not have built-in collaboration features, which can make it difficult for teams to work together on creating and updating work instructions. This can result in delays, errors, and inconsistencies.

Overall, while Word, Excel, and PowerPoint are useful tools for many tasks, they are not ideal for creating and managing work instructions. There are specialized software solutions available that are better suited for this purpose and offer features such as interactivity, multimedia support, and collaboration.

Word, Excel & PowerPoint were never designed for electronic work instructions, so why is your company using these tool to produce work instructions?

Take a look at ProcessIQ, specifically designed for building quality into your shop floor documentation.